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The Many Features of OneNote

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This topic was prompted by a post by a member of another forum who mentioned not being familiar with OneNote. Since OneNote is one of my favorite apps, I am sharing this for the benefit of others who may not be familiar with OneNote.


I have multiple notebooks in OneNote, all organized with numerous sections and I use it throughout the day -- on my laptop, desktop and phone. A few example notebooks are notebooks for Books & TV, Personal, Recipes, Windows & Programs and more. Coincidentally, I recently replied to a Twitter comment Dona Sarkar, head of the Windows Insider Program at Microsoft, posted about OneNote saying, "I agree 100%. I use it constantly. With it synched from laptop to desktop to phone, I have important information, notes, references, resources, etc. at my fingertips wherever I am." which resulted in a Microsoft OneNote Twitter reply asking me which features I use the most. I provided a screen copy of a page from my Books & TV notebook:




As can be seen in the image, I have favorite authors indexed and listed alphabetically in OneNote. Each author page includes a link to their website and a list of their books. Since I read three or four books a week, this is how I keep track of which books I've read and the books next on the list to borrow from the library. The list also came in handy when plodr and I were discussing authors not long ago. I went through my list and gave her links to a number of favorite authors and she gave me names that I added to a list to check the library online catalog.


In the "Recipe" notebook, I have a "Grocery List". It is broken down by category (produce, dairy, baking, etc.) and has check boxes (To do). When I'm running low on something, I place a check next to the item. Then, the next trip to the grocery store, I pull up the list and uncheck each item as I add it to the grocery cart. No more forgetting to pick up some needed item.


The OneNote app is pre-installed on Windows 10. The desktop, phone, Mac, iPad, iPhone, Android versions are available at the locations below. Also included is the Web link for OneNote online:



One last thing for this starter topic: In the Twitter conversation I mentioned above, the conversation went back & forth for a bit and, coincidentally, whoever does the Microsoft OneNote Twitter account created and posted the cutest (ok, to me it was cute) image yesterday.




Please share tricks, tips and how you use OneNote or ask questions about features.

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Guest LilBambi

I also am using OneNote for organizing books/authors for across devices. Also planning to use it for movies as well. I like OneNote and save the Notebooks to OneDrive.


I think it's a great idea for recipes as well.

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There are a lot of changes included in the latest update to the Windows 10 OneNote app. I created a compilation of the changes via the Thread reader app, available here: Thread by @MasterDevwi: "Hey OneNote fans! We just released a new update on Windows 10 (version 16.0.10325.20049) with a number of features based directly on your feedback […]"

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See the answers to these and other questions at Frequently Asked Questions about OneNote in Office 2019 - OneNote.

Beginning with the release of Microsoft Office 2019, OneNote for Windows 10 will be the default OneNote experience for Office 365 and Office 2019 customers.

Learn more about this announcement, and continue reading below for more details about what this means for you.


General information


Can I continue using OneNote 2016?


Will I lose OneNote 2016 when I update to Office 2019?


I’m an Office 365 subscriber. What will happen to me?


I’m installing Office 365 or Office 2019 for the first time. Which version of OneNote will I get?


I previously removed OneNote for Windows 10. How do I get it back?


I purchased a perpetual license for Office 2016. Will anything happen to me?


I have a perpetual license for Office 2016. What will happen when I upgrade to Office 2019?


What happens if I’m on Windows 7?


How long will you continue to support OneNote 2016?


Can I use OneNote for Windows 10 and OneNote 2016 side-by-side?


What does this mean for OneNote for Mac?


I have a favorite feature in OneNote 2016. Is it coming to OneNote for Windows 10?


OneNote is pre-installed on Windows 10 and available as a free download for Mac. What additional benefits do I get if I subscribe to Office 365 or purchase Office 2019?How do I access my local notebooks in OneNote for Windows 10?


Can I use OneNote for Windows 10 if I’m not connected to the internet?


How can I develop add-ins for OneNote?

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This thread has a lot of great information,  for I especially would like to know more about using OneNote. .I felt intimidated by everything and not knowing how to make it work with my daily activities.


Thank you Corrine!😀

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From Tips for searching notes - Office Support:
For better results when searching notes, consider the following tips:
  • Use uppercase and lowercase letters interchangeably Searching in OneNote is not case sensitive. For example, if you type “Monday”, OneNote finds all notes that contain both “Monday” and “monday”.
  • Use only the first few letters of a word to expand your search results When you type the first few letters of a word, OneNote finds any words that contain those letters. For example, if you type “Tim” and you have notes that include the word “time”, OneNote finds all notes containing both “Tim” and “time”.
  • Use "audio recording started" or "video recording started" to find audio or video notes When you record audio or video notes, OneNote automatically inserts the text "Audio recording started" or "Video recording started," depending on the type of recording. To search for audio notes, type audio recording started. To search for video notes, type video recording started.
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